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Senior Financial Analyst, College of Arts and Sciences

Apply now Job no: 497225
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Drexel University, College of Arts & Sciences

About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

Reporting to the Executive Director of Finance and Administration and Administration of the College of Arts and Sciences, the Senior Financial Analyst will be directly responsible for managing the following areas: budget, adherence to University policies/procedures (as they related to HR, Procurement, General Accounting), and college institutional research.

The role of the Analyst is multi-disciplinary and requires financial, personnel management, organizational, and investigative skills. The position requires planning and directing the college's day-to-day business activities, including budget and finance, grant administration, contract negotiation and financial activity audits.

The Analyst provides relevant analytical support to the business area through data analysis, preparation of reports, and recommendations for process improvements.

Essential Functions

  • Work with Executive Director of Finance and Administration and Administration to manage fiscal budget process; including creating guidelines for budget request and approval process.
  • Develop and manage the college's budgetary controls and tracking.
  • Monitor all approved budget/revenue accounts and approve spending based on agreed upon guidelines.
  • Independently manage day-to-day operations of all financial transactions, revenue receiving, purchasing, accounts payable, Human Resources, etc.
  • Provide ongoing training and support to CoAS users for all financial and human resource transactions, University financial systems, human resources systems, policies, and procedures.
  • Oversee monthly reconciliation progress for all departmental credit cards to ensure University procedures are upheld.
  • Assist CoAS users with purchase requests.
  • Prepare financial analysis and reports for the college, departments and programs; including profit/loss statements.
  • Recommend fiscal controls to assure financial efficiencies.
  • Develop financial reporting tools to facilitate fiscal management and decision- making.  Develop and maintain reconciliation systems.
  • Assist and advise in contract negotiations, organizational operation, and other strategic planning initiatives.
  • Monitor all CoAS spending on monthly basis.
  • Assist, advise and train as necessary with human resource transactions, job postings, job description review, hiring process, etc.
  • Provide coordination, advice, and assistance in pre-award and post-award research and financial administration for Principal Investigators for research grants.
  • Create new cost centers as needed.
  • Prepare research budget paperwork for grant expenditures, including faculty course buy-downs.
  • Provide assistance to the Executive Director of Finance and Administration and Administration in other activities; including managing personnel budgets, reporting on overload teaching expenditures, assisting in merit process and preparing CoAS earning reports.
  • Serve as a liaison with Accounts Payable, Payroll, Procurement, Human Resources, and other university units.
  • Maintain accurate records of gift activity and monitor endowment spending in collaboration with the Central Finance and IA offices.

Required Qualifications

  • Bachelor's degree, in Finance, Business, accounting, or similar discipline
  • Minimum of 3 years’ experience in budget preparation for revenue and expenses.
  • Thorough knowledge of standard office practices/accounting methods.
  • Ability to prepare, analyze, and present standard and customized financial, cash flow, and activity reports, and report on the financial status of the college, departments, and programs.
  • Excellent communication, analytical, interpersonal, organizational skills, and the ability to handle multiple tasks.
  • Advanced knowledge of Excel and proficiency with Microsoft Office.
  • Ability to work independently and collaboratively while maintaining confidential records.

Preferred Qualifications

  • Experience with Banner and Hyperion

Physical Demands

  • Typically sitting at a desk/table


University City, Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of L. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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