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Facilities Manager

Apply now Job no: 498485
Work type: Full-Time
Location: Center City - Philadelphia, PA
Categories: Academy of Natural Sciences

About the Academy

The Academy of Natural Sciences was founded in 1812 for "the encouragement and cultivation of the sciences".  Since then, it has sponsored global expeditions, conducted pioneering environmental and systematics research, and amassed remarkable collections containing more than 18 million specimens from around the world and a peerless library and archive. Since 2011 its academic enterprise has been further strengthened through its affiliation with nearby Drexel University – a leading private non-profit research institution that focusses on innovation and entrepreneurship and provides a unique cooperative education program for its undergraduate and graduate degree students. 

Today the Academy is one of the most important natural science institutions in the world. However, the world is changing fast and the Academy – directed by its Strategic Plan 2019-24 - is changing with it.  Over the next five years the Academy will become a “force for nature” and advance its mission: “to understand the natural world and inspire everyone to care for it”. In so doing the Academy will build on its fundamental belief that diversity and inclusion generates better ideas, inspires creativity, and is essential to building a positive workplace so that in time it can become an institution that is of, by and for all Philadelphians.

Job Summary

Reporting to the Sr. Director of Technology and Infrastructure, the Facility Manager is primarily responsible for the Academy of Natural Sciences of Drexel University as an entire facility/plant.  All systems, utilities and physical infrastructure are to be professionally maintained and managed.  The Facility Manager will work in partnership with Drexel University Facilities, as needed, to accomplish our goals while maintaining Academy and Drexel standards. Though most of the Facilities Manager’s time may be supervisory in nature, the Facilities Manager is also required to perform or assist in projects or repairs as needed.

Essential Functions 

  • Management and maintenance of the entire facility and all facility systems
  • On call for all building emergencies
  • Manage inspection and permit cycles for relevant infrastructure
  • Play a secondary role in the management of the Academy’s housekeeping services (outsourced).
  • Work closely the Academy’s Chief of Security and Departmental Assistant to coordinate essential building functions
  • Work closely with Drexel Facilities on the scheduling and completion of trade service requests.
  • Work closely with contracted service providers, providing oversight to be sure they complete their duties efficiently, effectively, and completely
  • Work closely with other Academy departments including the Exhibits Department who act as partner stewards to our public space (museum) infrastructure, standards, and finish
  • Work with Drexel University’s Environmental Health and Safety Department, as required, to assure compliance with safety standards
  • Pest control (outsourced)
  • Supervise 1 or 2 employees
  • Oversee and manage assigned maintenance agreements
  • Oversee assigned capital projects
  • Use responsible budgeting to accomplish goals
  • Competently represent the department in meetings or committees
  • Requires extensive safety training
  • Requires the use of protective devices
  • High noise environment
  • High dust, direct, grease environment
  • Exposure to moving machinery
  • Exposure to chemicals
  • Using tools that require high dexterity
  • Flexible working hours
  • Service often starts early and building emergencies will require attention as they occur
  • Other responsibilities as assigned by the Sr. Director of Technology and Infrastructure

Required Qualifications

  • HS Diploma or GED
  • Five years of facility management, 150,000 sq. ft. or larger
  • Five years of experience managing a building wide HVAC system including, chillers, cooling towers, air handlers, DX systems, humidification and dehumidification, BAS, lab exhaust systems, etc
  • Working knowledge of carpentry, electrical, lighting, plumbing, elevators, fire detection and suppression systems, generators, painting, masonry, flooring, ceiling systems and other relevant trades
  • Working knowledge of OSHA, building codes and regulations
  • Service contract management
  • Education and experience as outlined above
  • Knowledge of Office365 and basic internet research
  • Experience managing and delegating service tickets and supply purchases
  • Ability to problem solve and make decisions
  • Ideally experienced working within a university or other Academic system
  • Reasonable written and verbal communication skills
  • Well organized and able to manage multiple projects and priorities concurrently

Preferred Qualifications 

  • Experience using centralized (utility) steam preferred
  • Ideally experienced working within a University or other Academic system
  • Experience managing and delegating service tickets and supply purchases

Physical Demands

  • Typically sitting at a desk/table
  • Typically standing, walking
  • Lifting demands ≤ 50lbs
  • Typically bending, crouching, stooping
  • Typically running, climbing 


 Center City – Philadelphia, PA 

Additional Information

This position is classified as exempt with a salary grade of K. For more information regarding Drexel’s Professional Staff salary structure, 

Special Instructions to the Applicant 

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.



Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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