For a better experience, click the Compatibility Mode icon above to turn off Compatibility Mode, which is only for viewing older websites.

Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Prospect Manager and Analytics Associate

Apply now Job no: 500023
Work type: Full-Time
Location: Hybrid/Flexible Work Arrangement, Other - Philadelphia, PA
Categories: Academy of Natural Sciences

About the Academy

The Academy of Natural Sciences was founded in 1812 for "the encouragement and cultivation of the sciences".  Since then, it has sponsored global expeditions, conducted pioneering environmental and systematics research, and amassed remarkable collections containing more than 18 million specimens from around the world and a peerless library and archive. Since 2011 its academic enterprise has been further strengthened through its affiliation with nearby Drexel University – a leading private non-profit research institution that focusses on innovation and entrepreneurship and provides a unique cooperative education program for its undergraduate and graduate degree students. 

Today the Academy is one of the most important natural science institutions in the world. However, the world is changing fast and the Academy – directed by its Strategic Plan 2019-24 - is changing with it.  Over the next five years the Academy will become a “force for nature” and advance its mission: “to understand the natural world and inspire everyone to care for it”. In so doing the Academy will build on its fundamental belief that diversity and inclusion generates better ideas, inspires creativity, and is essential to building a positive workplace so that in time it can become an institution that is of, by and for all Philadelphians.

Job Summary

The Prospect Management and Analytics Associate identifies, researches, and analyzes information on prospective donors as well as coordinates the Academy’s Moves Management process. The Associate provides research, list management and reporting, support to key leadership and relationship directors to inform development strategies and advance potential donor relationships.

The candidate will qualify, screen, and rate potential donors, and proactively identify new prospective major and principal gift donors. Additionally, as part of a collaborative team, the Associate coordinates with Gift Officers to ensure accurate assignments and data integrity. This position plays a critical and central role in the overall success of the Academy’s growing fundraising program.

Essential Functions

  • Proactively track and disseminate donor and prospect-related information. Monitor news, Drexel alumni updates, and other sources of information, in addition to continually mining data in the existing constituent database, to assist in the identification of new prospects
  • Lead the bi-weekly moves management meetings, including agenda setting, report preparation, and updating of prospect data
  • Manage the ROCs process to ensure visit reports are uploaded in a timely manner and track associated action items from Gift Officer interactions
  • Support the Gift Officers and senior leadership to help develop and refine portfolios, developing critical strategic partnerships to ensure portfolios have the right prospects to maximize fundraising potential and advance prospects through each fundraising stage
  • Establish and manage a process to track cultivation stages, donor ratings, recent donor moves, and proposal tracking, including outstanding, pending, and declined requests
  • Support Gift Officers and senior leaders through the creation of executive briefings and scheduling of preparatory meetings to set donor strategies prior to gift conversations
  • Support processes to identify and recommend prospects for assignment, using various tools to determine assignment, including research, modeling results, data analysis, and review of donors who are upgrading/downgrading their giving and or renewing their membership
  • Create metrics reports both for Gift Officers and for overall tracking of fundraising progress to budgeted goals
  • Coordinate reporting with both the Academy Finance team, senior leaders, and Drexel IA/Finance
  • Perform special assignments upon request such as specialized queries and data analytics projects
  • Engage with and participate in meetings with the Drexel IA team and colleagues to ensure consistency of practice between the Academy and Drexel
  • Other duties as assigned

Required Qualifications

  • Bachelor’s Degree or Equivalent
  • 2-4 years' prospect research and portfolio management experience (non-profit setting preferred)
  • Knowledge of tools such as Research Point, iWave PRO, RELSCI, Nexis for Development Professionals, Foundation Center Directory, WealthX, and Wealth Point
  • Knowledge of database fundraising software Raiser’s Edge or CS Advance required
  • Excellent administrative skills required.

Preferred Qualifications

  • Outstanding experience collaborating with colleagues at all levels to reach objectives and leading projects from inception to completion to meet cross functional needs
  • Superior communication (both written and interpersonal), organizational, project management, and analytical skills; able to manage competing priorities and meet deadlines
  • Working knowledge of and compliance with industry best practices, including a strong commitment to donor privacy; exercise discretion and uphold confidentiality
  • Curious, intuitive, and resourceful; exceptional and unfailing attention to detail
  • Adaptable and responsive to feedback in the development and creation of new systems and processes
  • Proven ability to excel working independently and as part of a (virtual/hybrid/in-person) team environment
  • Good sense of humor, adaptable, accountable to deadlines, and strong sense of team spirit
  • Web fundraising experience a plus

Physical Demands

Typically sitting at a desk/table


Hybrid/Flexible Work Arrangement

Additional Information

This position is classified as Exempt with a salary grade of J. For more information regarding Drexel’s Professional Staff salary structure,

Please review the Benefits Brochure for some information on our benefits offerings.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

Back to search results Apply now Refer a friend

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Please note, the city of Philadelphia has mandated the COVID-19 vaccination for all Universities. More information can be found in the COVID-19 Vaccination Policy.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

Position Type

Work type