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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Database Manager

Apply now Job no: 500030
Work type: Full-Time
Location: Hybrid/Flexible Work Arrangement, Other - Philadelphia, PA
Categories: Academy of Natural Sciences

About the Academy

The Academy of Natural Sciences was founded in 1812 for "the encouragement and cultivation of the sciences".  Since then, it has sponsored global expeditions, conducted pioneering environmental and systematics research, and amassed remarkable collections containing more than 18 million specimens from around the world and a peerless library and archive. Since 2011 its academic enterprise has been further strengthened through its affiliation with nearby Drexel University – a leading private non-profit research institution that focusses on innovation and entrepreneurship and provides a unique cooperative education program for its undergraduate and graduate degree students. 

Today the Academy is one of the most important natural science institutions in the world. However, the world is changing fast and the Academy – directed by its Strategic Plan 2019-24 - is changing with it.  Over the next five years the Academy will become a “force for nature” and advance its mission: “to understand the natural world and inspire everyone to care for it”. In so doing the Academy will build on its fundamental belief that diversity and inclusion generates better ideas, inspires creativity, and is essential to building a positive workplace so that in time it can become an institution that is of, by and for all Philadelphians.


Job Summary

The Database Manager is a member of the Academy’s fast moving Institutional Advancement team.  This job oversees the development donor database, gift processing, and reconciliation with the Drexel and Academy finance operations. The incumbent will prepare reports, enter daily contributions and membership gifts, and create queries and other specialized data and reporting functions as required. This role requires an advanced knowledge of all gift receipt, processing, acknowledgement, and reporting functions, as well as oversight of data management and ensuring the integrity and security of development-related data. 

Additionally, this role will be instrumental in the rollout of Altru, a new donor database that the Academy will be transitioning to in the coming year.  Experience with the deployment and implementation of new IT/database systems is strongly preferred.

Essential Functions

  • Process all membership and contributed gifts to the Academy through the Raiser’s Edge database, including daily gift entry and batch creation
  • Fulfill all membership gifts, including distributing membership cards and acknowledgement letters to new and renewing members
  • Continually audit and monitor the database to ensure its overall data integrity and accurate donor records, perform periodic maintenance such as address finder and other routine updates
  • Troubleshoot issues in the database with IT/Blackbaud, acting as the primary contact for Blackbaud, and other Academy departments to ensure seamless operations across the organization
  • Create and implement queries for event mailings, membership renewals, Annual Fund, the Annual Report, and other projects as needed, including custom queries that make data actionable for Gift Officers
  • Manage the donor acknowledgement process, including working closely with Gift Officers to ensure timely recognition of new donations
  • Generate weekly gift reports for senior management that enable deeper stewardship of donors
  • Generate weekly metrics reports which track fundraising progress to overall budgeted goals, assist with other reports as requested by Drexel IA, Finance, or senior leadership
  • Oversee the reconciliation process with Finance and Drexel IA to ensure accurate records and coding of both membership gifts and contributed revenue
  • Establish new fund codes and new records in the database in line with new fundraising efforts and strategies
  • Track registrations for member and donor events in Raiser’s Edge and import membership/donor engagement data to assist in analyzing behaviors
  • Assist with general data queries and other database support functions
  • Manage the data imports between the Siriusware ticketing system and Raiser’s Edge and the creation and maintenance of online forms for donations and membership purchases
  • Perform additional duties and responsibilities as assigned

Required Qualifications

  • Bachelor’s Degree or Equivalent
  • 2 to 5 years of prior database experience or similar role
  • Excellent computer literacy, including prior database experience, required
  • Excellent time management and organizational skills required

Preferred Qualifications

  • Prior experience in customer service, membership or development office preferred
  • Knowledge of database fundraising software Raiser’s Edge, Altru, Cuseum, or ticketing system Siriusware preferred
  • Experience working in the no-profit/Arts & Culture sector preferred

Physical Demands

Typically sitting at a desk/table


Hybrid/ Flexible Work Arrangement

Additional Information

This position is classified as Exempt with a salary grade of K. For more information regarding Drexel’s Professional Staff salary structure,

Please review the Benefits Brochure for some information on our benefits offerings.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

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Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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