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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Special Projects & Administrative Program Coordinator

Apply now Job no: 502192
Work type: Full-Time
Location: Reading Campus - Reading, PA
Categories: College of Medicine

Job Summary 

This position is responsible for assisting the Director of Student Affairs and Admissions by providing direct support, management and oversight of programs and processes within the Office of Student Affairs and Admission. This position will be responsible for enhancement and advancement of student affairs processes and admissions programs, along with development of strategies to improve access to services with an ultimate goal of supporting medical student success throughout the continuum of their medical education.

Essential Functions 

  • Providing administrative support, management, and oversight of student affairs and admissions programs and processes.
  • Handling purchasing card reconciliation for the Director of Student Affairs and Admissions and student club purchases.
  • Managing the university contract process and payments for student clubs and events.
  • Tracking expenses for the Office of Student Affairs and Career Advising and the Student Government Association (SGA).
  • Processing reimbursements for SGA and the Student Affairs Emergency Fund.
  • Supervising class treasurers and providing training to assist student organizations with orders.
  • Assisting in managing student organization budgets.
  • Organizing student programs, events, and activities, including room scheduling and ordering supplies.
  • Supporting the management and creation of TouchNet stores for events and assisting with the payment process.
  • Assisting with milestone events such as Orientation, the White Coat Ceremony, the Golden Apple Ceremony, and Commencement.
  • Supporting admissions processes, including hosting interview days and screening applications.
  • Maintaining confidentiality of workplace information.
  • Enhancing and advancing student affairs and admissions processes to support medical student success.
  • Ensuring financial and administrative processes are efficiently managed.
  • Contributing to the success of student organizations and events.
  • Supporting milestone events that are crucial to the student experience.
  • Assisting in the admissions process to select qualified medical students.

Required Qualifications 

  • Minimum of Bachelor’s Degree or Equivalent  
  • Minimum of two years of experience, preferably in higher education.
  • Demonstrated skills and expertise in standard computer applications including word processing, database and spreadsheet management, on-line calendar management, email systems and website management.
  • Proficient knowledge and experience with Windows products; Proficient in MS-Word, MS-PowerPoint, MS Excel, and MS-Access required

Preferred Qualifications 

  • Ability to work collaboratively and effectively with Deans, Directors and Faculty educators to develop and provide oversight for programs that optimize student success.
  • Ability to lead staff(?) and students to complete projects while always cognizant of the goals to best achieve the Office’s overall mission goals.
  • Excellent interpersonal skills such that they can work collaboratively, effectively and professionally with a broad range of constituents including College of Medicine faculty, staff, students, tutors and external clients.
  • Excellent organizational skills
  • Ability to interact with discretion and maintain confidentiality of student information.
  • Demonstrated flexibility in organization of workflow and adaptability to changing tasks.
  • Detail-oriented with ability to multi-task and problem solve in a fast-paced environment.
  • Ability to prioritize tasks and delegate effectively.
  • Excellent oral and written communication skills
  • High energy level and ability to work independently and with autonomy.
  • A self-starter who takes the initiative and is interested and willing to learn new skills, programs and technology as needed.

Physical Demands 

  • Typically sitting at a desk/table.


  • Reading Campus, PA

Additional Information 

This position is classified as Exempt, grade J. Compensation for this grade ranges from $ 47,490 to

$ 71,230.per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.   

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.  

You can also find valuable information about our benefits in the Benefits Brochure 

Special Instructions to the Applicant 

Please make sure you upload your CV/resume and cover letter when submitting your application. 

Review of applicants will begin once a suitable candidate pool is identified. 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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Division / College