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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Assistant Director, Clinical Databases

Apply now Job no: 502269
Work type: Full-Time
Location: Center City - Philadelphia, PA
Categories: Drexel University, College of Nursing and Health Professions

Job Summary

The Assistant Director, Clinical Databases leads, administers, evaluates, designs, implements and manages clinical databases, and operational procedures for the Division of Graduate Nursing and Nurse Anesthesia Program. Leads the primary desktop and software-related technical support for problem resolutions; manages systems to foster backup support for faculty/staff, designs programs for training of new faculty, oversees user account maintenance, develops/maintains a process for system documentation; and leads the planning of future upgrades and technology enhancements.  This position is also responsible for developing and managing processes to meet departmental needs with operational procedures.

Develops routine daily, monthly, and special reports, as requested. Ensures accuracy of clinical information, student information, and departmental databases.  Collaborates with the Associate Director, Operations and the Clinical Placement Manager to produce relevant data as requested by departmental administration.

This position is also responsible for complex database system modifications in response to departmental needs and day-to-day system integrity, including developing strategies to ensure data integrity.

Essential Functions

  • Develops and manages processes to ensure that student, preceptor and faculty information is accurate, data is updated and ready for use prior to the start of each quarter.
  • Manages database issues by collaborating with the external companies, student users, preceptors and/or faculty.
  • Oversees the process for initial education for student users, preceptors, clinical faculty, faculty and Track Directors. Updates users with software changes. Provides support in multiple ways; online, phone, email and so forth. Develops and manages new methods of user support in order to improve compliance and user satisfaction.
  • Mentors the Undergraduate Nursing department with EXXAT software. Assists, as needed.
  • Leads the designs and management of the Division of Graduate Nursing and Nurse Anesthesia clinical databases.
  • Activate and launch preceptor, adjunct faculty, and clinical site evaluations for Graduate Nursing Division.
  • Quarterly Prepare for Student End of Quarter Evaluation Meetings - (End of Quarter Assessment Forms, Prepare Assessment Forms, Send Student-Self Assessment Forms) for Graduate Nursing Division
  • Manages compliance and regulatory requirements for the Division of Graduate Nursing and Nurse Anesthesia programs with accurate, timely data.
  • Collaborates with Clinical Placement Manager, Associate Director, Department Chairs of the Division of Graduate Nursing to develop and manage accurate, timely data to support the mission of the department.
  • Provide back-up for academic administrative assistant/program coordinator, as needed.
  • Oversees the process for data entry and programmatic correspondence required for program tracking and grant submission
  • Assist with accreditation-related data.
  • Supervise work study students
  • Other duties, as needed

Required Qualifications

  • Bachelor’s Degree or Equivalent in Information Systems, Higher Education, or Related Field
  • 3+ Years of Experience

Preferred Qualifications

  • Sound judgment and the ability to handle responsibilities with both discretion and independence.
  • Ability to work well either alone or collaboratively as part of a team.
  • Self-motivated professional.
  • High degree of integrity and professionalism.
  • Demonstrated ability to manage multiple projects simultaneously.
  • Knowledge of principles and practices of organization, time management, planning, records management and general administration. 
  • Excellent oral and written communication skills.
  • Collaborative/team player.
  • Responsive.
  • Excellent customer service and interpersonal skills.
  • Attention to detail.
  • Can be counted on to follow-up on requests, projects, and other matters.

Physical Demands

  • Typically sitting at a desk/table


  • Center City – Philadelphia, PA

Additional Information

This position is classified as Exempt, grade K. Compensation for this grade ranges from $54,630 - $81,940.  Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review. 

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.

You can also find valuable information about our benefits in the Benefits Brochure.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

Position Type

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Division / College