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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Grants Administrator

Apply now Job no: 502709
Work type: Full-Time
Location: Remote, Other - See posting for details
Categories: Drexel University, Office of Research & Innovation

Job Summary

The Grant Administrator provides sponsored program oversight and administration from the pre-award proposal stage through award acceptance and post-award non-financial functions.

Essential Functions

  • Maintains a portfolio of Drexel departments, advising and assisting associated faculty and departmental staff in assembling and submitting diverse grant proposals to governmental and non-governmental sponsors, ensuring institutional and sponsor compliance. Issues and oversees the execution of incoming and outgoing federally funded subawards. Oversees the negotiation and execution of incoming and outgoing non-federally funded subawards and incoming sponsored research agreements. Sets up new awards in Drexel's systems.
  • Maintain a portfolio of departments and assist associated faculty with proposal preparation and submission to obtain external funding for research and other sponsored programs.
  • Maintain up-to-date knowledge and expertise in federal, state, local and other agency regulations, and policies to assure compliance with Uniform Guidance 2 CFR 200, various governmental agency and other sponsor regulations and institutional policies.
  • Provide audit agencies, public and private sponsors, principal investigators, project directors and staff, department administrators and other customers with accurate information and guidance in accordance with the above-mentioned compliance elements.
  • Oversee the accurate preparation of detailed budgets for grant applications and renewals. Ensure that all project costs are accounted for in proposed budgets, including University cost sharing or other third-party cost sharing.
  • Function as point-of-contact administrative liaison between sponsors, University Finance and other University administrative departments, and principal investors, project directors and staff to enable and facilitate all matters related to sponsored program proposals.
  • Review final grant application proposals for accuracy, completeness and adherence to university and sponsor guidelines including all required assurances; submit proposals to sponsors.
  • Prepare monthly FFATA reports based upon issued subcontracts as needed.
  • Develop and present training sessions related to research administration for investigators and administrative staff.
  • Become familiar with the responsibilities of all functional areas of the Office of Research and Innovation and cross-train within the office to provide seamless support to customers and uninterrupted coverage when a team member is out of the office.
  • Set up awards in Drexel's award module.
  • Other duties as assigned

Required Qualifications

  • Bachelor’s Degree or Equivalent
  • 3 years of Relevant Experience
  • Experience in sponsored program administration, preferably at an institution of higher education and in central or department administration office, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency.
  • Strong computer knowledge of basic information systems (Word, Excel, Adobe, and other database applications) and web applications.

Preferred Qualifications

  • Active Certified Research Administrator or Certified Pre-Award Research Administrator
  • Prior experience in higher education/academic research institution
  • Working knowledge of federal uniform administrative requirements
  • Experience with federal sponsors including NIH/NSF
  • Project budget preparation
  • Post-award financial management and pre-award compliance


  • Remote

Additional Information

This position is classified as Exempt, grade K. Compensation for this grade ranges from $54,630 - $81,940.  Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review. 

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.

You can also find valuable information about our benefits in the Benefits Brochure.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.



Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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Division / College