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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Administrative Assistant, Center for Autism and Neurodiversity

Apply now Job no: 503859
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Drexel University, Enrollment Management and Student Success

Job Summary

The Center for Autism and Neurodiversity (CAN) Administrative Assistant will provide administrative and clerical support for the CAN program. This position will also assist with the tasks related to funding received by the Office of Vocational Rehabilitation (OVR). The CAN Administrative Assistant will be the first voice/face that a prospective student/family encounters. This position performs office duties in support of program efforts, including word processing, data entry, maintaining files, processing mail, and duplication, receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts. This position will coordinate admission events and information sessions. Top applicants will have proficient time-management skills and can multitask with interruptions in a fast-paced environment.

Essential Functions

  • Manage all correspondence related to prospective students and families.
  • Communicate regularly with Office of Vocational Rehabilitation (OVR) and maintain accurate records of student’s status.
  • Be the liaison between CAN, OVR, and Drexel’s Financial Aid office to ensure students’ accounts are accurate and up to date.
  • Create annual report for OVR.
  • Establish and maintain files, logs, and other tracking systems for a variety of information, projects, and events; may update website or use social media.
  • Maintain confidentiality of information.
  • Reconcile expenses for CAN.
  • Organize and maintain schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, travel, and follow up action items.
  • Answer and direct phone calls.
  • Order office supplies.
  • Submit work orders to the Facilities Department as needed.
  • All CAN staff assist with the following: planning and convening on and off-campus activities such as the Autism at Work: University Series events, Faculty and Staff Education Series events and working employee breakfasts with the Steinbright Career Development Center (SCDC).

Required Qualifications

  • HS Diploma or GED or equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
  • Minimum of 5 years of experience working in an office setting.
  • Proficiency with various computer software applications, including PC, Microsoft Office Suite (Word, Excel, Outlook).
  • Strong time-management, organization, and multi-tasking skills.
  • Ability to learn new software or technical processes quickly.
  • Ability to work independently in a fast-paced environment.
  • Ability to exercise sound judgment and to maintain confidentiality.
  • Demonstrated ability to work collaboratively with various individuals and groups.
  • Cultural awareness and competency demonstrated by working with and/or understanding of individuals of diverse identities, such as socioeconomic level, sexual orientation, race, ethnicity, and veterans, including those with different levels of academic preparation, and varying abilities.
  • Strong interpersonal, written, and oral communications skills.

Preferred Qualifications

  • Experience working with autistic or neurodivergent populations, specifically teen through young adulthood.
  • Experience working with Banner, Hyperion, STARRez, and/or Slate.

Location

University City, Philadelphia PA

Additional Information

This position is classified as non-exempt, grade I. Compensation for this grade ranges from $19.69 - $29.54 per hour. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.   

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.  

You can also find valuable information about our benefits in the Benefits Brochure.  

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

Position Type

Work type

Locations

Philadelphia

Categories

Division / College
Organization