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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Assistant Director of Payroll Operations

Apply now Job no: 504154
Work type: Full-Time
Location: Remote
Categories: Finance and Administration, Drexel University

Job Summary

The Assistant Director of Payroll Operations is responsible for the day-to-day operations of the Payroll Department and managing the Payroll Accountants. This position is responsible for coordinating all work associated with the accurate and timely processing of the payrolls. The Assistant Director of Payroll Operations must be knowledgeable in payroll subject matter such as wage and hour regulations, payroll tax withholding, and payroll system calculations. The Assistant Director will use their knowledge and experience to resolve complex payroll issues and provide excellent customer service to the university community.

Essential Functions

  • Provides supervisory oversight to the Payroll Accountants and Senior Payroll Accountants. Supervisory responsibilities include directing, teaching, training and use of competency, productivity and performance, standards, selection of candidates, making recommendations, performance management, and reviewing performance for Payroll staff.
  • Oversee the processing of the monthly, biweekly, weekly and off-cycle payrolls. Ensure that all payroll, direct deposit, and bank deadlines are met. Process payroll voids and adjustments as needed.
  • Supervise the set-up and maintain payroll records in the payroll system to ensure accurate processing of earnings, withholding and other deductions to deliver error-free net pay to employees.
  • Work with employees and departments to resolve complex payroll issues. Act as departmental liaison to internal and external auditors.
  • Oversee the escheatment process for payroll payments ensuring timely and accurate reporting.
  • Clearly communicate changes to procedures or regulatory changes affecting pay to managers and employees to ensure understanding of impact.
  • Process payments and disburse payroll withholdings to appropriate vendors and governmental agencies.
  • Other duties as assigned.

Required Qualifications

  • Bachelor’s degree in Business or Accounting or Finance or the equivalent combination of education and work experience.
  • At least 5 years of relevant experience.
  • Managerial experience.

Preferred Qualifications

  • Strong knowledge of payroll procedures, processes and regulatory requirements.
  • Excellent written and verbal communication skills.
  • Excellent customer service and problem resolutions skills.
  • Experience using payroll software (Banner HR, OAS Reporting, Hyperion Reporting, ADP).
  • Advanced knowledge of Excel, Word and Outlook.
  • Certified Payroll Professional (CPP).

Physical Requirements

  • Typically sitting at a desk/table

Location

  • Remote

Additional Information

This position is classified as exempt, grade M. Compensation for this grade ranges from $75,200 to $112,790 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review. 

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.

You can also find valuable information about our benefits in the Benefits Brochure.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

 

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Applications close: Eastern Standard Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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