Careers at Drexel

Job Summary

Under the direction of the Administrative Coordinator III, performs a wide variety of multifaceted confidential administrative duties. Performs duties that require initiative, tact, and independent judgment, as well as strong interpersonal and organizational skills.

Conducts regular food inventory, pick-up and ordering. Maintains system order database. Performs inventory and ordering of office and nutrition education supplies for the program. Performs administrative duties such as copying, filing, word processing.

Creates and distributes monthly newsletter, working with staff for content. Assists Administrative Coordinator III with Social Media maintenance as needed. Has interaction with officials both of the University and the School District of Philadelphia. Knowledge of Microsoft applications necessary. Photography skills, video editing and Adobe creative suite a plus.

Must undergo PA criminal background check, child abuse, FBI clearance and Act 126 mandated reporter training.

Essential Functions

• Maintains office supply inventory as instructed. Assists in the ordering, pickup and inventory of supplies for nutrition education lessons and programming including food, paper products, handouts and educational materials.
• Maintains electronic food ordering system database for nutrition education lessons. \
• Corresponds with vendors for program ordering as needed.
• Assists with Social Media by creating posts and posting daily for Administrative Coordinator II as instructed.
• Uses good judgment in reviewing posts before posting and seeks advice from supervisors as needed.
• Creates and distributes the monthly newsletter with content provided by staff.
• Assists with digital media needs of the department, such as photography or simple video support, with training available as needed. Contributes to video production for programming as skills grow.
• Creates designs and/or graphics for educator use.
• Answers telephone calls, takes messages, provides information and answers questions where judgment, knowledge or interpretation of policies and procedures are necessary.
• Exercises discretion. Distributes departmental mail and packages.
• Completes interdepartmental errands. Manages bulletin board postings, including departmental schedules.
• Identifies and refers matters of a high priority to the PD or appropriate staff member.
• Communicates in both written and verbal correspondence to all staff as needed. Composes memos, notes, letters, worksheets, presentations or other materials independently or from a rough draft.
• Edits and distributes correspondence according to established guidelines. Reviews and proofs documents, records and forms for accuracy and completeness.
• Types agendas, takes minutes of meetings, prepares and distributes copies of minutes as needed. Records actions on sensitive material.
• Works with facilities management for all necessary housekeeping and repair issues.
• Responsible for the maintenance of copier, copier supplies, fax machine, and laser printers.
• Other duties as assigned.

Required Qualifications

• Minimum of a Associate's Degree 
• Minimum of 2 years of experience.

Preferred Qualifications

• Proficient knowledge and experience with Windows products; Word, Excel, OneDrive, Teams.
• Excellent communication and interpersonal skills.
• Ability to work both independently and as part of a team, take initiative and meet deadlines.
• Flexible, committed and problem-solving attitude.
• Effective planning and organizational skills.
• Detail-oriented with ability to multi-task and problem solve in a fast-paced environment.

Physical Demands

• Typically sitting at a desk/table
• Typically standing, walking
• Typically bending, crouching, stooping
• Lifting demands > 50lbs

Location

• Center City - Philadelphia, PA

Additional Information

This is a Part-Time temporary position classified as Non-Exempt. The offered pay is based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

For information about benefits, please review Drexel’s Per Diem/Casual/Temporary Benefit Fact Sheet.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.