Job Summary

The Associate Registrar for Academic Services is responsible for managing University’s academic catalog and associated systems to ensure accuracy, compliance, and operational efficiency. This position serves as a key resource for catalog governance, collaborating with academic units and administrative offices to maintain course data integrity, implement policy updates, and support scheduling processes. The Associate Registrar will also manage critical pathway course lists, oversee academic services web content and provide operational continuity during emergencies. Additionally, this role will support future academic technology implementations, ensuring sustained alignment with institutional priorities and student success.

This is a 3-year position eligible for renewable based on available funding. This position is hybrid, working primarily on-campus; candidates must be located in the greater Philadelphia area.

Essential Functions

• Co-lead catalog migration from CourseLeaf CIM to Ellucian Banner, ensuring data integrity and compliance.
• Co-manage the academic course catalog functions for OUR, with AIS and Office of the Provost during the Academic Transformation from quarter to semester.
• Maintain and update course data in Banner, including processing of additions, changes, and deactivations.
• Maintain and update course attributes which will be introduced by the Office of the Provost’s tagging initiative during Academic Transformation.
• Manage and maintenance of critical pathway course lists.
• Provide operational continuity during emergencies and strategic initiatives.
• Oversee the implementation of the DegreeWorks Prerequisites project with AIS during Academic Transformation, including scribing and updating of Prerequisites on plans.
• Serve as an ex-officio member of the SCAA, attending regular meetings and serving on its Undergraduate subcommittee tasked with reviewing new and edited coursework to ensure courses are in compliance with academic University policies.
• Troubleshoot and resolve issues arising from errors and conflicts between curriculum and catalog submissions.
• Act as subject matter expert on the Assignment of Credit Hours Policy and other academic University Policies.
• Work closely with Academic Information and Systems to ensure full functionality of the CourseLeaf Banner Bridge, working collaboratively with the vendor on all related problems, assisting with testing, validation and implementation of updates and enhancements.
• Analyze and utilize OAS reports and audits created by Academic Information and Systems
• Conduct environmental scan on processes regularly and drafts detailed report requests for operations via Academic Information and Systems
• Provide assistance as needed during the section creation and schedule planning of the inaugural 2027 academic year.
• Review course submissions during the annual course audit.
• Contribute heavily during the annual First-Year Block Scheduling registration process and course roll in calendar and course section auditing.
• Support strategic initiatives led by the Senior Associate Registrar.
• Manage the Academic Services components of the OUR website with a focus on regular updates
• Provide operational back up as needed for the entire academic services area on course scheduling functions, including emergency class relocations due to on-campus issues such as flooding or power outages.
• Provide back up as needed for the Senior Associate Registrar.
• Perform additional duties as assigned.

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 5 years of progressive experience in academic operations, including catalog management.
• Experience working with Ellucian Banner and catalog management systems (Courseleaf CIM, Coursedog, Kuali CM, etc.).
• Experience in training and dealing difficult personality types.
• Advanced data analysis and reporting skills using Oracle OAS and Excel (PivotTables, VLOOKUP).
• Strong organizational and attention to detail skills.
• Proven track record of effectively balancing competing priorities in a dynamic environment, ensuring timely and high-quality outcomes.
• Strong analytical and problem-solving abilities.
• Strong change management and stakeholder engagement skills.
• Knowledge and application of advanced descriptive statistics.
• Excellent organizational and planning skills.
• Self-starter who takes their own initiative (with or without formal workflows in place).
• Ability to manage and prioritize multiple tasks and complex projects simultaneously.
• Ability to lead meetings, facilitate discussions, and guide decision-making processes.
• Ability to work independently or collaboratively.
• Ability to write documentation.

Preferred Qualifications

• Master’s degree in higher education administration or related field.
• Experience leading system migrations or major academic transitions.
• Experience with web content management systems (e.g., Sitecore) and catalog platforms (CourseLeaf, CLSS).

Location

• Hybrid/Flexible Work Arrangement

Additional Information
This position is classified as Exempt, grade L. Compensation for this grade ranges from $62,630 - $93,950 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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