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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Suspension of Drexel University's Contribution into 403(b) Retirement Plan

As communicated on Oct. 10, Drexel University is suspending its contributions to employee retirement plans for calendar year 2025 as part of its multi-year plan to build financial resilience. Drexel is continuing to monitor the situation and will share updates as they become available for calendar year 2026.

Onboarding Specialist

Apply now Job no: 504917
Work type: Full-Time
Location: Remote
Categories: Finance and Administration, Drexel University

Job Summary

The Department of Human Resources is seeking an Onboarding Specialist to join the HR Compliance team. The Onboarding Specialist will be responsible for a range of administrative duties to support the pre-employment process while maintaining compliance with employment laws and University policies. This position will report to the Director, HR Compliance and closely support the Talent Acquisition team.

Essential Functions

  • Manage pre-employment requirements for finalist candidates including professional staff, faculty, adjuncts, temp/casual/per diem, co-op, and Salus student employees.
    • Review New Hire Forms for completion and accuracy before going to HRIS
    • Initiate I-9 for employment eligibility verification and E-Verify
    • Launch background checks (criminal, employment, and education verification)
    • Launch Motor Vehicle Reports (MVR) and professional license verifications, if required
    • Update log/spreadsheet when clearances (PEBC) are required for Compliance Team action
    • Request and maintain work permits for minors
  • Provide regular check-ins and follow-up calls/emails to finalist candidates to make sure all steps of the pre-employment process are completed in a timely manner.
  • Offer support to finalist candidates or their authorized representative for all I-9 questions.
  • Work with Compliance to ensure that PEBC/clearances are completed and do follow-up requests as needed.
  • Escalate all background check questions/concerns and pre-adverse/adverse action process to Director, HR Compliance as needed.
  • Save documents into personnel file; code MVR and/or licenses into Banner.
  • Verify that finalist candidates in adjunct and faculty roles have either graduated from an English-speaking institution of higher education or obtain attestation of fluency form from department, to ensure compliance with the English Fluency in Higher Education Act
  • Complete pre-employment chargebacks.
  • Work closely with TA Consultants so they can provide regular updates to their client areas.
    • Communicate with TA Consultants if start dates need to be adjusted due to missing pre-employment requirements. 
  • Work with HRIS to adjust employment dates as needed. 
  • Upon completion of all pre-employment requirements, send Drexel account access instructions for new hires with benefit details, Dragon Welcome details, and other new hire information. 
  • Maintain the New Hire spreadsheet for Dragon Welcome sessions and send spreadsheets to the distribution list on a weekly basis.
  • Other duties as assigned by the Director, HR Compliance and/or Associate Director of Talent Acquisition 

Required Qualifications

  • Minimum of HS Diploma or GED.
  • 1-2 years of Experience working in Human Resources (Human Resources Coordinator, Human Resources Generalist or Human Resources Assistant experience)

Preferred Qualifications

  • Bachelor’s Degree preferred.
  • Familiarity working with HR vendors or systems

Physical Demands

  • Typically sitting at a desk/table

Location

  • Remote

Additional Information
This position is classified as Exempt, grade J. Compensation for this grade ranges from $47,490.00 - $71,230.00 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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