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Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings. Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the University accepts the results of the background investigation.

Administrative Coordinator I

Apply now Job no: 494375
Work type: Full-Time
Location: University City
Categories: Enrollment Management and Student Success, Drexel University, Professional Staff

Job Summary

The Administrative Coordinator provides front line quality customer service for individuals and student organizations that enter the Student Organization Resource Center (SORC) and provides administrative support for the Student Organization Resource and Finance Office, Campus Engagement staff, and our Student Life Colleagues. This position shares financial responsibilities with the Assistant Director and the Student Organization Financial Advisor for all 300+ student organizations. This position is also responsible for the management of the daily functions of the SORC, including but not limited to overseeing front desk student staff. The Administrative Coordinator will report to the Assistant Director.

Essential Functions 

Student Staff Supervision:

  • Supervise a student staff of 10-30 staff members, including student Resource Center Assistant Managers (RCAM) and Resource Center Assistant (RCA).
  • Coordinate the recruitment, selection, training, and evaluation of student staff.
  • Plan and participate in active staff development of student workers.
  • Schedule and secure front desk coverage during the hours of operation of the Creese Student Center with the priority being Monday through Friday from 8am-5pm.
  • Hold bi-weekly 1:1s with the RCAMs.
  • Oversee the RCA lead systems for operating the SORC including but not limited to, package and mail inventory, resource checkout, receipt tracking/filing, and large scale printing.

Administrative Responsibilities:  

  • Provide administrative support to the Student Organization Resource Center Staff.
  • Be knowledgeable of and adhere to Student Activity Fee Allocation Committee (SAFAC), Graduate Student Association (GSA), and Drexel University policies and procedures.
  • Answer phone inquiries, transfer calls, and take messages.
  • Monitor all student organizations and commuter printing and process charge-backs.
  • Manage and track keys that are available at the front desk.
  • Check/Answer safac@drexel.edu email account.
  • Keep inventory and monitor the use of SORC equipment and supplies.
  • Maintain a positive and clean physical SORC environment.
  • Courteously and professionally greet guests who enter the SORC.
  • Attend regularly scheduled meeting with supervisor, as well as staff and departmental meetings, mandatory trainings, and other Division initiatives.
  • Assist the Director of Finance and Administration with record-keeping, budgetary activities and financial initiatives on a case by case basis.
  • Fulfill other duties as assigned.

Financial Support

  • Support the financial management of 300+ student organizations.  
  • Ensure financial paperwork is completed accurately, in a timely manner, forwarded to the appropriate parties, and filed accordingly.
  • Review and process purchase requests submitted by student organizations, ensuring that proper cost centers and account codes are being used.
  • Reconcile all credit card transaction made on department-issued credit card.
  • Process all organizations financial deposits.
  • Oversee Web*Financials password resets in conjunction with IRT.
  • Prepare a yearly budget request on behalf of the Student Organization Resource Center.
  • When appropriate, liaise on behalf of student organizations with Institutional Advancement, Procurement, General Accounting, Tax Office, and Accounts Payable.

Required Qualifications 

  • Bachelor’s Degree

Preferred Qualifications 

  • 1-2 years of experience in financial management or student employee supervision preferred.
  • Strong financial management and organizational skills
  • Proficiency with PC (Microsoft 365 suite including Excel, Word, Teams) and related software is a must.
  • Excellent communication, interpersonal, and analytical skills.

Physical Demands 

  • Typically sitting at a desk/table
  • Lifting demands < 25lbs

Location 

University City

Additional Information 

This position is classified as Non-exempt with a salary grade of H. For more information regarding Drexel’s Professional Staff salary structure, https://drexel.edu/hr/career/ducomp/salstructure/ 

Special Instructions to the Applicant 

Please make sure you upload your CV/resume and cover letter when submitting your application. 

Review of applicants will continue until a suitable candidate pool is identified. 

Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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