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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Administrative Coordinator II, Office of Institutional Equity and Inclusive Culture

Apply now Job no: 499148
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Finance and Administration, Drexel University

Job Summary

The Office of Institutional Equity and Inclusive Culture (EIC) administrative coordinator II is the first point of contact for all visitors (faculty, professional staff, students and community members) in EIC. The administrative coordinator II is responsible for responding to employee and student inquiries about EIC related topics. The applicant will demonstrate superior judgement in confidential and sensitive matters and be able to independently and professionally “step in” and offer assistance with elevated matters. This individual will assist with editing reports in addition to acting as a liaison, The administrative coordinator will support scheduling needs for the team, building of presentations, preparation of reports, proctoring of tests for religious accommodations and other various projects in EIC. The administrative coordinator will also provide backup support for the HR executive administrative assistant as needed. Career growth opportunities are available within this position.

Essential Functions

  • Be main point of contact for EIC, including telephone, greeting visitors, email and web-based inquiries. Triage and handle management of all inquiries to completion in a courteous and timely manner (providing direct follow-up, coordinating with Center staff, scheduling calls and meetings as necessary).
  • Provides administrative support to AVP, Equal Opportunity & Title IX Coordinator and the professional staff in EIC with correspondence, confidential reports, transcription, database entry, scheduling of meetings and education sessions, and other administrative tasks. Act as a back-up for Human Resources executive administrator.
  • Maintain confidentiality of all University matters. Applicant is expected to handle sensitive and/or confidential issues with professionalism.
  • Proctor exams for students with religious accommodations.
  • Maintain office supplies inventory and EIC promotional items as well as educational programming items by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Provide sole source implementation for Center of all purchase orders, invoice payments, etc. through Smart Source. Maneuver through complex University systems to achieve desired outcomes. As needed reconcile purchasing card expense reports and coordinating conference travel expenses.
  • Organize and schedule internal and external meetings for EIC programs & events, including securing space, confirming attendees, overseeing set-up of space, etc.
  • Assist in scheduling and coordination of training sessions.
  • Overall responsibility for the physical space. Solve Telephone/IRT/Network issues that involve network printers {coordinating adding department members to scanner, ability to print from desktops to network printers), telephones (coordinating with Dir, Fin & Admin new telephone numbers, name changes), coordinating directory updates and desk set up.
  • Maintain customer confidence and protects operations by keeping information confidential in monitoring office email accounts, triaging incident reports, programming requests and ensuring appropriate response.
  • Maintain professional staff calendars and schedule appointments.
  • Perform other duties as assigned.

Required Qualifications

  • Bachelor’s Degree or Equivalent experience
  • Must be a team player, customer service driven, possess a strong work ethic, and have an understanding of the extreme importance of confidentiality
  • Must be able to multi-task in a fast-paced office environment

Preferred Qualifications

  • Bachelor's degree preferred but may be replaced with 5 to 7 years of experience

Physical Demands

  • Typically sitting at a desk/table
  • Typically standing, walking
  • Lifting demands ≤ 25lbs


University City-Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of I. For more information regarding Drexel’s Professional Staff salary structure,

Please review the Benefits Brochure for some information on our benefits offerings.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

Position Type

Work type




Division / College