For a better experience, click the Compatibility Mode icon above to turn off Compatibility Mode, which is only for viewing older websites.

Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Administrative Coordinator

Apply now Job no: 503316
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Drexel University, Westphal College of Media Arts & Design

Job Summary

Provide administrative, clerical, and secretarial support to the Department of Performing Arts. The Administrative Coordinator is the first contact for the full-time and part-time faculty of the department and the students enrolled in performing arts classes every term. The position requires an engaging, detail-oriented individual who can stay poised in a busy office. The ideal candidate will also have secondary skills in social media marketing, copy review, visual storytelling, database management, communications, event planning, website maintenance, or some other area applicable to the mission of the department. Some weekend hours are required for this job.

This position is 100% in-person. This position will start no earlier than August 1.

Essential Functions

  • Manage student scholarship auditions, scholarship communications, and associated databases.
  • Hire and supervise department work study personnel.
  • Meet and greet students, faculty, and visitors; answering telephones and provide department information or forwarding to the appropriate faculty member.
  • Update the Department's Marketing, social media, website and event listings as needed.
  • Coordinate maintenance of department facilities.
  • Set up and coordinate meetings, room scheduling and practice room electronic access, conferences, and employment search committee scheduling and private lesson teachers
  • Collaborate with Ensemble Directors to create the season brochure and with faculty to complete new curriculum and course forms for approval.
  • Work closely with the Department Administrator to meet various deadlines each term for exam scheduling, section balancing, course changes and additions.
  • Schedule the distribution of course evaluations, and sort/export the results to be accessed by Program Directors.
  • Set-up and coordinate meetings, room scheduling and practice room electronic access, conferences, and employment search committee scheduling and private lesson teachers.
  • Work with Enrollment Management and Financial Aid to coordinate Performing Arts Scholarship communication.
  • Other duties as assigned.

Required Qualifications

  • Minimum of a Bachelor's degree and 3 years of experience or equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
  • Strong interpersonal, communication, and organizational skills.
  • Experience with Microsoft Office (MS Word, Excel, and Outlook) and web-based systems.
  • Effective problem solving and decision-making skills.
  • Ability to follow through on tasks and projects with self-direction.
  • Capacity to multi-task at all times.

Preferred Qualifications

  • Strong interest and/or experience in any area of Performing Arts
  • Experience with social media marketing and web-management systems.
  • Ability to represent the Department at occasional events on evenings and weekends.

Location

University City, Philadelphia PA

Additional Information

This position is classified as Non-exempt, grade G. Compensation for this grade ranges from $15.58 - $23.37 per hour. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.   

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.  

You can also find valuable information about our benefits in the Benefits Brochure.  

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

Back to search results Apply now Refer a friend

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

Position Type

Work type

Locations

Philadelphia

Categories

Division / College
Organization