Careers at Drexel

Job Summary

Responsible for coordinating and implementing the organization and administration of the didactic phase of the Physician Assistant Program under the guidance of the Chair/Program Director. Implements and manages registration for didactic and clinical education.

Essential Functions

• Manage didactic curriculum
  • Plan, initiate, and coordinate classroom scheduling.
  • Prepare Excel spreadsheet with additional classroom requests to CNHP. Review in Campus Reservation System
  • Identify and develop seminar and lab schedules; coordinate with Program Director to determine faculty teaching assignments and disseminate that information to faculty as instructed by supervisor
  • Populate student and faculty/staff online calendars for each term and manage, update, and review on weekly basis; coordinate with lecture schedules
  • Complete final exam requests for classrooms via Associate Director, Academic Operations & Service
  • Prepare Canvas list for Instructional Systems Administrator for population of course shells; responsible for updates including removing students as necessary 
  • Compose list of outside lecturers/dates for HSB Security to gain access into building and send to CNHP Deans Operations prior to each term o Initiate guest lecturer confirmation/email reminders requesting lecture handouts/Power Point presentations o Complete SIAASGN faculty position information via Banner
  • Maintain student grades in cohort spreadsheet through didactic year
  • Archive all didactic syllabi to server every term
  • Confirm course evaluation completion and on-time grade submissions
  • Track student attendance in didactic courses
• Registration o Activate/verify courses for each academic year
  • Activate courses from term block schedule including lectures and labs in CLSS.
  • Work with Associate Director, Academic Operations & Service and Registrar for approval o Register didactic year students; compose registration instructions including CRNs and distribute to clinical students
  • Audit registration and follow up to ensure accuracy; refer students with holds and registration issues to Academic Advisor
  • Register students for Graduate Project I and II / Clinical Literature Appraisal and Scholarly Analysis
  • Provide Clinical Support Coordinator with class lists of clinical students for review; follow up for accurate completion o Provide degree application information to students; audit and ensure graduating students meet deadline
  • Share course registration information, student lists with IDs, and identify Bridge students to academic advisor
• Other Duties 
  • Responsible for Team, Curriculum, and Progress Committee & Retreat meeting minutes; file in Teams; other committees as assigned 
  • Schedule and plan student related activities such as board review course, class meetings, PA week activities, etc.
  • Event planning – white coat ceremony, senior celebration, orientation - as part of events committee
  • Maintain confidential student records, including quarterly transcripts
  • Assist department leaders and committees with reporting to include preparation of accreditation reports, department/program review reports, supporting materials, and organization of ARC-PA visits 
  • Assist with department administrative tasks 
  • Assist with program’s social media initiatives and marketing campaigns as needed
  • Supervise work study students as needed o Obtain faculty office hours each term and post to Canvas
  • Perform other duties as assigned by supervisors 

Required Qualifications

• Minimum of a Bachelor's Degree in Higher Education Administration, Higher Education Development, Business Administration, Marketing, or a related field or the equivalent combination of education and work experience.
  • (Please review the Equivalency Chart for additional information.)
• Minimum of 3+ years of experience. 

Preferred Qualifications

• Three years of progressive experience in a university administrative position.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office365 software programs including Teams and Sharepoint.
• Ability to work diplomatically and collaboratively with faculty and with administrators and support personnel in other university offices.
• Ability to handle multiple tasks and prioritize duties.
• Ability to work independently and make independent decisions.
• Proficiency in finding information through web-based information sources.
• Attention to detail.
• Experience with academic software, such as Banner, Degree Works,

Physical Demands

• Typically sitting at a desk/table

Location

• University City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade J. Compensation for this grade ranges from $52,360 to $78,530 per year. Please note that the offered rate for this position will vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.