Job Summary

The Director, Legal Administration (DLA) is responsible for managing all the day-to-day administrative and financial duties for the Office of the General Counsel (OGC) under the direction and supervision of the Senior Vice President and General Counsel (SVP/GC) and overseeing administrative assistants as well as all part-time student employees (e.g., work study students). Additionally, this position supports the Board Secretary by assisting in: setting up the Board of Trustees meetings (including providing administrative support during such meetings), sending invites and tracking attendance for Executive Committee and Board meetings, answering trustee inquiries, and other Board-related matters subject to availability from DLA responsibilities. Assist as needed in special projects with a high level of discretion while maintaining the integrity of the confidential information.

Essential Functions

• Supervise departmental administrative assistants and all student employees, including hiring, performance improvement and performance evaluation
• Maintain the SVP/GC’s schedule, including set up meetings, plan travel and prepare correspondence
• Oversee the operations of the OGC office, including maintaining personnel files, advertising vacancies, coordinating recruiting efforts, updating PAFs as needed, assisting with the completion of annual employee evaluations, approving timesheets and leave reports and reconciling payroll discrepancies
• Prepare annual salary and operating budget for the OGC; monitor OGC budget throughout the fiscal year
• Handle multiple projects relating to Board of Trustees, including assisting with activities and events relating to quarterly Board of Trustees and Executive Committee meetings; assisting with Trustees’ participation in Commencement and Convocation; update University ByLaws; maintaining Board members’ ID, parking passes and committee assignments/changes; assisting with annual Board member conflict of interest program and annual ITAR program when new trustees join the Board; Biennial Ownership Report renewal for FCC license; coordinate logistics for the meetings – arrange for catering, parking, facility set-up, teleconferencing and any special requests; generally handle Board members’ inquiries and requests as necessary
• Assist with preparation of the 3-year schedule for quarterly Board and Executive Committee meetings
• Interact with, and respond to requests of, the Board Chair, President, Trustees, and senior management relating to board meetings and other matters
• In coordination with the General Counsel and Board Secretary, periodically maintain the Board portal, including updating contact information, committee assignments, posting of board only materials, and other information
• Purchase all equipment and furniture for the OGC; maintain equipment repair and lease contracts
• Liaison with the Facilities Department relating to departmental maintenance requests
• Purchase all office supplies and stationery items as well as departmental subscriptions to professional organizations and maintain all professional memberships
• Oversee the management of the department's website; assist with the departmental annual report; coordinate departmental annual fundraising activities for the Why I Give Campaign and Dragon Drive
• Prepare all check requests for payment of OGC bills within $50,000 signature authority level; prepare and track all travel reimbursements, petty cash transactions and deposits; prepare monthly credit card reconciliations for the department and the SVP/GC
• Comply with all internal and external audit requests
• Other duties as assigned

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 10 years of high-level administrative experience, which include at least 2 years of fiscal management experience and 3 years working with executive level management.
• Experience supervising professional/administrative staff.
• Excellent written and written communication.
• Ability to maintain confidentiality.
• Strong customer service focus.
• Ability to work evenings and weekends to assist with unexpected urgent matters that may arise.

Preferred Qualifications

• Experience working in preferably in a higher education environment.

Location

• University City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade N. Compensation for this grade ranges from $90,430 - $135,640 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.