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Careers at Drexel

About Drexel University

Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them apart from their peers.

Committed to becoming the nation’s most civically engaged university, Drexel supports engagement along three dimensions: research and academic programs that directly benefit communities, business practices that support equitable local and regional economic development, and public service by students, faculty, and staff. Our engagement is long‐term, multigenerational, and fundamental to the University’s mission, heritage, and future.

At Drexel, we are devoted to fostering an inclusive and welcoming environment that promotes healthy lifestyles and is based on integrity, trust, and respect. We center equity, inclusion and belonging, and incorporate an anti‐racism approach to our strategic plan, organizational systems, policies and structures.

Drexel offers its highly engaged faculty and professional staff a comprehensive and world‐class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award‐winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non‐certification programs. And as part of the tuition offering to employees, Drexel participates in a tuition exchange program for dependents with other higher education institutions. These are just a sample of our extensive benefit offerings. Please see this Benefits Brochure for more information.

Administrative Assistant - TEMP

Apply now Job no: 504399
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: College of Medicine

Job Summary 

The Administrative Assistant will assist the Director of Student Affairs with support services for DUCOM milestone events, student employee payroll, office budgeting processes and student clubs finance management.

Essential Functions 

  • Provide support to Student Organizations, including processing Purchase Requests.
  • Purchasing card reconciliation for Director and Associate Director of Student Affairs, as well as for student club purchases.
  • Track expenses for the Office of Student Affairs and Career Advising.
  • Execute contracts including obtaining contract approvals, and submit contracts for payments for all milestone events (Orientation Week, White Coat ceremony, Match Day, Commencement Week) and their associated vendors.
  • Manage office operations including supply inventory, staff schedule and guest experience.
  • Process hiring paperwork for student staff including work study students, Orientation Coordinators and Academic Tutors.
  • Upload Medical Student Performance Evaluations (MSPEs) into the ERAS system.
  • Process reimbursements for SGA and for the Student Affairs Emergency Fund.
  • Assist in Milestone event planning and execution.
  • Other duties as Assigned.

Required Qualifications 

  • Minimum of an associate degree in higher education, finance, or business
  • Minimum of a 1 year experience working in higher education, finance, or business.

Preferred Qualifications

  • Excellent judgment and ability to maintain confidentiality.
  • The candidate should have excellent interpersonal skills such that the individual can work collaboratively with students, tutors, outside vendors, University offices, departmental faculty, and staff.
  • The candidate should be detail-oriented and possess excellent time management skills. 
  • The candidate should have a high level of organizational and task management skills.

Physical Requirements 

  • Typically sitting at a desk/table
  • Lifting demands ≤ 25lbs.
  • Typically standing, walking.

Location 

  • University City, Philadelphia, PA.

Additional Information 

This is a Full-time temporary position classified as non-exempt.  The pay offered is based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.   

For information about benefits, please review Drexel’s Per Diem/Casual/Temporary Benefit Fact Sheet.  

Special Instructions to the Applicant 

Please make sure you upload your CV/resume and cover letter when submitting your application. 

A review of applicants will begin once a suitable candidate pool is identified. 

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals from diverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our Policies page to view all University policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) publishes the Drexel University Security & Fire Safety Annual Report for current and prospective students and employees. This report contains important safety information and crime statistics for the previous three years. These statistics pertain to reported crimes that have occurred on campus, in certain non-campus buildings or properties that are owned or controlled by Drexel University, and on public property within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office, 215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can be obtained by visiting their website.

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